Privacy Policy

This privacy statement explains what to expect when Fairplay collects and uses your personal information. Please read it carefully


Fairplay is committed to respecting your privacy and has always processed your information in accordance with the Data Protection Act 1998.  Data Protection laws will be updated from May 25th 2018 and will increase your rights and give you improved control over the personal information Fairplay holds about you.

How Fairplay Collects Personal Information

Fairplay collects personal information directly from you when you make the decision to become a Fairplay member.  Fairplay also collects data if you make a donation, sign up to volunteer, become a Board Member or play the Unity Lottery.

The Personal Information Collected

  • Title, name and year of birth to verify age (to enable Fairplay to offer suitable support for its members and identification of staff and board members and eligibility to play the Unity Lottery 18 +)
  • Contact details such as address, postcode, email address and telephone number
  • Financial information such as bank details (donors and staff)
  • Whether you are a tax payer (staff, donors or gift aid)
  • Your emergency contact details which could be family, spouse or friend
  • Records of your contact with Fairplay

Sensitive Data

The Data Protection Act stipulates some information as sensitive which includes but not limited to information that reveals your religious beliefs, health issues, race or ethnic origin.

Fairplay will always treat such data with the utmost care and process all information in accordance with the GDPR

Why Fairplay Collects your Personal Data

Fairplay collects personal data to:

  • ensure the safety of its members, health and medication and to enable Fairplay to offer the correct support to its members
  • ensure Fairplay can contact the relevant person during an emergency situation
  • run a successful payroll for all its staff members
  • check the suitability of its staff through the process of Disclosure and Barring Checks
  • hold information of its Board Members who have overall responsibility for the running of Fairplay
  • process donations
  • reclaim tax on Gift Aid donations if applicable
  • to keep you informed about Fairplay’s work


We love to share news about how Fairplay is supporting its members and involvement in the local community.  This includes sending you information about our work, news, appeals, events and information about volunteering.

  • Email and Text contact marketing – Fairplay will ask you for your permission to contact you by email and text for marketing purposes
  • Postal Marketing – Fairplay will ask you for your permission to contact you by post for marketing purposes

You can update your marketing preferences by contacting the Fairplay office 01246 203963 or by emailing [email protected].

How Long Fairplay Keeps Your Personal Information

Fairplay will only keep your personal information for as long as it is required and in accordance with statutory requirements.

Your information Rights

The GDPR gives you the right to:

  • Request in writing a copy of the information that Fairplay holds about you
  • To correct or update any personal information
  • To request Fairplay to stop using your personal information for marketing purposes or any other purpose where there is no legal purpose to do so

List of APIs used on the website and what data is being sent or pulled

  • Google MAP API is being used on the site to show our location for the map on the contact page
  • YouTube API is being used to show embedded YouTube videos on the site.
  • GoCardless Pro is being used to take payments for donations on the site.

Reporting Concerns

Please contact Fairplay if you have any concerns or compliments about Fairplay’s handing of your personal information

Changes To This Privacy Statement

Fairplay will review this statement on a regular basis

Cookies and how we use them

In common with almost all professionally run websites, this website logs the IP address of each visitor in order to keep it running reliably. This is also essential for protecting the website and its visitors from malicious attacks, including infection with malware. This website provides information as a service to visitors such as yourself, and to do this reliably and efficiently, it sometimes places small amounts of information on your computer or device (e.g. mobile phone). This includes small files known as cookies. The cookies stored by this website cannot be used to identify you personally.

What is a cookie?

A cookie is a small file placed on your computer’s hard drive. It enables our website to identify your computer as you view different pages on our website.

Cookies allow websites and applications to store your preferences in order to present content, options or functions that are specific to you. They also enable us to see information like how many people use the website and what pages they tend to visit.

We may use cookies to:

We use cookies to understand what pages and information visitors find useful, and to detect problems such as broken links, or pages which are taking a long time to load.
We sometimes use cookies to remember a choice you make on one page, when you have moved to another page if that information can be used to make the website work better. For example: Avoiding the need to ask for the same information several times during a session (e.g. when filling in forms), or
Remembering that you have logged in, so that you don’t have to re-enter your username and password on every page.

List of cookies used on

  • Cookie name: PHPSESSID
    Provider: Fairplay
    Purpose: This cookie is used for managing user session on the website.
  • Cookie name: __cfduid
    Provider: Cloudflare
    Purpose: DNS records held at Cloudflare enable us to provide a secure connection, they set this cookie to identify your device as trusted.
  • Cookie name: _ga
    Provider: Google Analytics
    Purpose: This cookie name is asssociated with Google Universal Analytics – which is a significant update to Google’s more commonly used analytics service. This cookie is used to distinguish unique users by assigning a randomly generated number as a client identifier. It is included in each page request in a site and used to calculate visitor, session and campaign data for the sites analytics reports. By default it is set to expire after 2 years, although this is customisable by website owners. Expiration time: 2 yearsThis cookie can’t trace personal information such as your name, but can track how often your computer visits a website, which pages your computer visited and in which order, and where you left the website. This type of information helps to make our website more relevant; it never shows personally identifiable data and is not seen by anyone outside of Fairplay or Google organisations. For a full description of Google’s use of cookies, please see:
  • Cookie name: _gat
    Provider: Google Analytics
    Purpose: Used to distinguish users. Expiration time: 24
  • Cookie name: PREF*, VSC*, VISITOR_INFO1_LIVE*, remote_sid*
    Provider: YouTube
    Purpose: We embed videos from our official YouTube channel using YouTube’s privacy-enhanced mode. This mode may set cookies on your computer once you click on the YouTube video player, but YouTube will not store personally-identifiable cookie information for playbacks of embedded videos using the privacy-enhanced mode. Read more at YouTube’s embedding videos information page. PREF – * Expires after eight months, VSC – * expires at the end of your session, VISITOR_INFO1_LIVE – *expires after eight months, remote_sid – * expires at the end of your session.

We have implemented IP Anonymization on our site, so any data gathered and sent to Google is anonymous. Please click here to find out more information about IP Anonymization in Analytics.

Disabling cookies

You can use your web browser’s cookie settings to determine how our website uses cookies. If you do not want our website to store cookies on your computer or device, you should set your web browser to refuse cookies. However, please note that doing this may affect how our website functions. Some pages and services may become unavailable to you.

Unless you have changed your browser to refuse cookies, our website will issue cookies when you visit it. To learn more about cookies and how they are used, visit All About Cookies.

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